**this is not for floor funds reimbursements, talk to your floor chair about that.

Before doing the following, look at your receipt and check that:

a) it is itemized.

b) it has a type of payment. (visa, mastercard, cash)

Getting into the System

1.Go to atlas

2. Find the large tab section for My Reimbursements, and click “Request a Reimbursement for Me”

3. You should get checked for your certificate.

4. Charge to: MIT

5. Name this RFP: Something descriptive, ie Candlepin Bowling IFAF, BC Breakfast REX, etc

Line Items

6. Fill out date of service (the date your purchase was made) and amount. Note that if this amount includes taxes and tip, tip will be reimbursed along with the rest of the expenses, but taxes will not.

7. Leave G/L Account blank

8. Leave cost object blank

9. Under Explanation, put a brief description of the purchase for record-keeping purposes, including the approximate number of people who attended and the location of the eventr

10. Click Add Line to input additional requests. This is if it’s a related expense, like if you went to Shaw’s twice for the same event, or if you were given several receipts for dim sum.

11. Click Save & Continue. You will be prompted to attach an electronic copy of your receipt(s). (jpg, txt, gif, pdf, png, tiff, and bmp files under 2 MB will be accepted.) After the first receipt is uploaded, you can click “Attach Receipt” to upload additional ones. Clicking “View Receipts” will help you confirm that you have successfully uploaded them. Attach a receipt for EACH line item that you are submitting.

12. Click “Send To.” You will be prompted to search for a recipient. Search and send to Mark Mockett (mmockett@mit.edu)

13. Record your RFP number so you can check on it later via the same website